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Published 27 Oct 2021, 09:07 BST

Official UK procurement notice

Lifts Install, Refurbishment and Maintenance

Official notice

Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+7 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Wales (UKL)
Framework ceiling (notional)£25,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 22 Dec 2021awarded 12 Apr 2022
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 261 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia -

Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses:

www.westworks.org.uk ↗ (www.westworks.org.uk ↗)

www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)

www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)

EEM conducted this procurement exercise and have subsequently awarded and entered in framework agreements with suppliers for the provision of lifts installs, lifts refurbishment, lift servicing and maintenance services. The Framework was tendered and awarded based on the following lots:

Lot 1 - Lifts Installs and Refurbishment

Lot 2 - Lifts Servicing and Maintenance

The above two main lots were further split and tendered and awarded based on the three geographical area sublots:

Sublot 1 - Midlands

Sublot 2 - National

Sublot 3 - London

Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0075. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.

CPV: Lift-maintenance services · Lifts · Mechanical lifts

How this framework works

From the published notice
Bids received
15 bids on the busiest of 2 lots · 12 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them · evaluation weights differ by lot
Lot #1Lifts Installs & RefurbishmentAwarded

Efficiency East Midlands (EEM Ltd) carried out this tender exercise on behalf of our membership and have subsequently awarded and entered into framework agreements with contractors to carry out Lifts Installation, Refurbishment and Maintenance works on behalf of our membership.

Lot 1 of the framework will ensure our members can call upon suitable qualified and experienced Contractors to undertake the safe and compliant installation of new lift solutions or refurbishment and modernisation works to existing lifts.

Modernisation and refurbishment works may comprise of partial or full modernisation works, lift car refurbishment or upgrading works to meet the latest DDA standards and current safety regulations standards.

Low and high rise works are permitted via the framework and the following is not an exhaustive list of lifts covered by the framework:

  • Hydraulic MRL Passenger Lift
  • Traction MRL Passenger Lift
  • Traction Passenger Lifts
  • Hydraulic Passenger Lifts
  • Goods Lift - Hydraulic MRL
  • Goods Lift - Traction MRL
  • Goods Lift Hydraulic
  • Goods Lift Traction
  • Service Lifts - Dumb Waiter
  • Service Lifts - Trolley Lift
  • Inclined and Vertical Platform Lifts
  • Step Lifts

In addition to the above there may be a small amount of Stairlifts Installs requirements during the contract period, the requirements can only a small proportion 20% or less of the overall contract value from any Mini Competition from this Framework.

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales
Variant bids: not allowed
42416100 Lifts42416130 Mechanical lifts50750000 Lift-maintenance services
Lot #2Lifts Servicing and MaintenanceAwarded

Efficiency East Midlands (EEM Ltd) carried out this tender exercise on behalf of our membership and have subsequently awarded and entered into framework agreements with contractors to carry out Lift Servicing and Maintenance on behalf of our membership.

Lot 2 of the framework will ensure our members can call upon to select a suitable qualified and experienced Contractors to undertake the safe and compliant Maintenance & Servicing of the following types of lifts in accordance with all latest regulations and standards.

  • Hydraulic MRL Passenger Lift
  • Traction MRL Passenger Lift
  • Traction Passenger Lifts
  • Hydraulic Passenger Lifts
  • Goods Lift - Hydraulic MRL
  • Goods Lift - Traction MRL
  • Goods Lift Hydraulic
  • Goods Lift Traction
  • Service Lifts - Dumb Waiter
  • Service Lifts - Trolley Lift
  • Inclined and Vertical Platform Lifts
  • Step Lifts

In addition to the above there may be a small amount of Stairlifts Maintenance requirements during the contract period, the requirements can only a small proportion 20% or less of the overall contract value from any Mini Competition from this Framework.

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West, Wales
Variant bids: not allowed
50750000 Lift-maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Lifts Installs & Refurbishment5050
2 · Lifts Servicing and Maintenance—50
What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.
  • “Lifts Install, Refurbishment and Maintenance” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2021, 09:07 BST
Last source update
13 May 2022, 15:58 BST
Award evaluation window
22 Dec 2021 – …
Authority reference
EEM0075
FTS notice number
2022/S 000-012527
Classification (CPV)
Lift-maintenance servicesLiftsMechanical lifts
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+2 moreSouth West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-02f055 Find a Tender
Contract terms
Performance terms

as described in the tender documents.

Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential value of GBP stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call-off contracts and that the EEM membership may grow over the framework lifetime. This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)), Advantage South West (www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)) and South East Consortium (www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)). A full list of current members is available at www.eem.org.uk (https://www.eem.org.uk) 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents: 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
22 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
22 Dec 2021, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

xantive.supplierselect.com ↗

Timeline

22 Dec 2021 → 13 May 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 Dec 2021, 12:00 GMT
  2. Bids opened
    22 Dec 2021, 14:00 GMT
  3. Notice published
    13 May 2022, 15:58 BST

Notice history

2 events · 2 releases on Find a Tender · since 13 May 2022
  1. Status changed to complete
    13 May 2022, 15:58 BST
  2. Buyer details updated
    13 May 2022, 15:58 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12admitted to the panel · see the list ↓
Bids received 1515 from SMEs · busiest of 2 lots
Contracts signed 6latest 12 Apr 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £25,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lifts Install and Lifts Refurbishment Midlands

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

  • Lifts Install and Lifts Refurbishment National

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

  • Lifts Installs & Refurbishment London

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

  • Lifts Servicing and Maintenance Midlands

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

  • Lifts Servicing and Maintenance National

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

  • Lifts Servicing and Maintenance London

    Signed
    12 Apr 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lifts Installs & Refurbishment11bids · 11 electronic11——
2 · Lifts Servicing and Maintenance15bids · 15 electronic15——
Whole notice———£1,000,000 – £25,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

EFFICIENCY EAST MIDLANDS LIMITED

Contracting authorityPublic bodyBody governed by public lawHousing and community amenitiesGeneral public services Unit 3 Maisies Way, the village, Derbyshire, UK, DE55 2DSContact name, email, phone

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London
  • The Cabinet OfficeReview contact point London

Framework contractors & participating bidders

19 commercial parties on the notice
Show 9 more suppliers
  • Midlands Lifts Servcies LtdFramework contractor Unit 1, Suite 1, The Old Weaving Mills, Whitwick, Leicestershire,, Whitwick, UK, LE67 5DH
  • Midlands Lifts Servcies LtdFramework contractor Unit 1, Suite 1, The Old Weaving Mills, Whitwick, UK, LE67 5DH
  • Midlands Lifts Services LtdFramework contractor Unit 1, Suite 1, The Old Weaving Mills, Whitwick, UK, LE67 5DH
  • Morris Vermport LtdFramework contractor MV House, 14 Vickery Way, Chetwynd Business Park,, Chillwell, UK, NG9 6RY
  • Morris Vermport LtdFramework contractor MV House, 14 Vickery Way, Chetwynd Business Park, Chillwell, UK, NG9 6RY
  • Orona LtdFramework contractor 9 Europa View, Sheffield Business Park, Sheffield, UK, S9 1XH
  • Pickerings Europe LtdFramework contractor Globe Elevator Works, PO Box 19, Stockton on tees, Cleveland, UK, TS20 2AD
  • RJ Lifts Servcies LtdFramework contractor Unit 1, Galveston Grove, Oldfield Business Park, Fenton, Stoke on Trent, UK, ST4 3PE
  • RJ Lifts Servcies LtdFramework contractor Unit 1, Galveston Grove, Oldfield Business Park, Fenton, Fenton, Stoke on Trent, UK, ST4 3PE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria