Find a TenderAwarded

Published 19 Nov 2021, 15:40 GMT

Official UK procurement notice

Supply and Delivery of Electoral Materials

Authority: East Riding of Yorkshire Council (Local council)·Consortium: 22 public authorities

Framework agreement2 lotsGoodsOpen procedure

Sectors: Printed matter and related products (22)Postal and telecommunications services (64)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 23 Dec 2021awarded 3 May 2022

Lots 2see the lot list below

Framework period 4 yrsends 31 Mar 2026 · starts 1 Apr 2022

What is being bought2 lots · detail below

Published requirement description

This framework is for the supply and delivery of Electoral Materials. This framework is available to all local authorities within the Yorkshire and Humber Region. This framework will run from the 1st April 2022 – 31st March 2026. This framework is split into two (2) lots: Lot 1 – Election Printing Lot 2 – Registration Printing An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st April 2022 – 31st March 2024, with an option to extend for a further two (2) years until 31st March 2026.

CPV: Post and courier services · Postal and telecommunications services · Postal services · Printed matter and related products · Printing and delivery services · Printing and distribution services · Printing services · Services related to printing

How this framework works

From the published notice

Places: up to 6 suppliers · 4 bids on the busiest of 2 lots (0.7 per place) · 3 appointed
Framework period: 4 yrs from 1 Apr 2022

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot

Lot #1Election PrintingAwarded 4 yrs

Election Printing

Contract period: 1 Apr 2022 – 31 Mar 2026 (4 yrs)

Delivery: Yorkshire & Humber

Variant bids: not allowed

64000000 Postal and telecommunications services 64100000 Post and courier services 64110000 Postal services 79810000 Printing services 79820000 Services related to printing 79823000 Printing and delivery services

Lot #2Registration PrintingAwarded 4 yrs

Registration Printing

Contract period: 1 Apr 2022 – 31 Mar 2026 (4 yrs)

Delivery: Yorkshire & Humber

Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Election Printing	80	30
2 · Registration Printing	70	30

What this means for your bid

Price carries 30 points on every lot: a 10% discount moves about 3 points.
“Supply and Delivery of Electoral Materials” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 19 Nov 2021, 15:40 GMT
Last source update: 4 May 2022, 14:27 BST
Award evaluation window: 23 Dec 2021 – …
Authority reference: 2394-22
FTS notice number: 2022/S 000-011509
Classification (CPV): Post and courier servicesPostal and telecommunications servicesPostal servicesPrinted matter and related productsPrinting and delivery servicesPrinting and distribution servicesPrinting servicesServices related to printing
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-02f881 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Appointment period ends: 23 Dec 2021, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 23 Dec 2021, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/ctm/Supplier/PublicP… ↗

Timeline

23 Dec 2021 → 4 May 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
23 Dec 2021, 12:00 GMT
Bids opened
23 Dec 2021, 12:00 GMT
Contract starts
1 Apr 2022, 00:00 BST
Notice published
4 May 2022, 14:27 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
4 May 2022, 14:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 4busiest of 2 lots

Contracts signed 2latest 3 May 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £6,900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Election Printing
Signed
3 May 2022
Value
ceiling above
Period
… – 31 Mar 2026
Status
active
Registration Printing
Signed
3 May 2022
Value
ceiling above
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Election Printing	4bids	—	—	—
2 · Registration Printing	4bids	—	—	—

Contracting authority & participating public bodies

22 public bodies on the notice

East Riding of Yorkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 647 4711 23 County Hall, Cross Street,, Beverley, Yorkshire & Humber, HU17 9BAContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Barnsley MBCContracting authority Barnsley, Yorkshire & HumberContact email
Calderdale CouncilContracting authority Halifax, Yorkshire & HumberContact email
City of Bradford MBDCContracting authority Bardford, Yorkshire & HumberContact email
City of York CouncilContracting authority York, Yorkshire & HumberContact email
Craven District CouncilContracting authority Skipton, Yorkshire & HumberContact email
Doncaster MBCContracting authority Doncaster, Yorkshire & HumberContact email
Hambleton District CouncilContracting authority Northallerton, Yorkshire & HumberContact email
Harrogate Borough CouncilContracting authority Harrogate, Yorkshire & HumberContact email
Hull City CouncilContracting authority Hull, Yorkshire & HumberContact email
Kirklees CouncilContracting authority Huddersfield, Yorkshire & HumberContact email
Leeds City CouncilContracting authority Leeds, Yorkshire & HumberContact email
North East Lincolnshire CouncilContracting authority Grimsby, Yorkshire & HumberContact email
North Lincolnshire CouncilContracting authority Scunthorpe, Yorkshire & HumberContact email
North Yorkshire County CouncilContracting authority Northallerton, Yorkshire & HumberContact email
Richmondshire District CouncilContracting authority Richmond, Yorkshire & HumberContact email
Rotherham MBCContracting authority Rotherham, Yorkshire & HumberContact email
Ryedale District CouncilContracting authority Malton, Yorkshire & HumberContact email
Scarborough Borough CouncilContracting authority Scarborough, Yorkshire & HumberContact email
Selby District CouncilContracting authority Selby, Yorkshire & HumberContact email
Sheffield City CouncilContracting authority Sheffield, Yorkshire & HumberContact email
Wakefield CouncilContracting authority Wakefield, Yorkshire & HumberContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Adare SEC LtdFramework contractor Leicester, UK
Civica Election Services LimitedFramework contractor London, UK
Print Image Network LimitedFramework contractor Stockport, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria