Official UK procurement notice
Supply of Planned Preventative Maintenance (PPM) for Air Conditioning Systems at Locations Within Boston
Authority: Boston Borough Council (Local council)·On behalf of: PUBLIC SECTOR PARTNERSHIP SERVICES LTD
What is being bought
Published requirement descriptionBoston Borough Council required a contractor to conduct scheduled air-conditioning maintenance visits at various Boston Borough sites.
CPV: Air-conditioning appliances · Fans and air-conditioning appliances · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£80,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: 50% Price 50% Quality
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Oct 2025, 15:28 GMT
- Last source update
- 23 Mar 2026, 12:13 GMT
- FTS notice number
2025/S 000-068655- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d473Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 1 Dec 2025, 12:00 GMT
- Clarification deadline
- 24 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
To view this contract opportunity, prospective suppliers must first register on the PSPS electronic tendering portal in-tendhost.co.uk/pspslprocurement/asp… ↗
From here you will be able to find full instructions on how to view and upload all associated tender documentation as well as ask clarification questions. All tender returns must be sent via the In-Tend system.
Timeline
27 Oct 2025 → 1 Apr 2026 · 5 dates- Tender notice published366 days ago27 Oct 2025, 15:28 GMT
- Clarification questions by338 days ago24 Nov 2025, 12:00 GMT
- Submission deadline331 days ago1 Dec 2025, 12:00 GMT
- Latest notice published219 days ago23 Mar 2026, 12:13 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 27 Oct 2025- Tender notice published27 Oct 2025, 15:28 GMTUK4
- Contract award notice published4 Feb 2026, 14:51 GMTUK6
- Status changed to complete4 Feb 2026, 14:51 GMT
- Contract signature expected10 Mar 2026, 23:59 GMTscheduled
- Contract details notice published23 Mar 2026, 12:13 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ADCOCK REFRIGERATION AND AIR CONDITIONING LIMITED1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2031Extensions: Contract can be extended for one year. | £80,000 | 3 Feb 2025 | Awarded |
Contracts
Contract 1 · ADCOCK REFRIGERATION AND AIR CONDITIONING LIMITED
- Signed
- 5 Mar 2026
- Value
- £80,000
- Period
- 1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- There is the option to extend the contract for 1 final year.
3 agreed KPIs: Reporting · Record Keeping · Qualified Staff
- Reporting, The supplier must ensure that any reports are completed within 10 working days of the testing being completed.
- Record Keeping, The supplier shall maintain a record of all services, reports and risk assessments for a minimum of 5 years and shall make these records available for audit upon request.
- Qualified Staff, The supplier shall ensure that all operatives attending site are appropriately trained and qualified and shall provide evidence of such qualifications to the client upon request.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 9 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PUBLIC SECTOR PARTNERSHIP SERVICES LTDProcess contact pointProcuring entityFacilitating the procurement process
Bidders & participating suppliers
1 commercial party on the notice- ADCOCK REFRIGERATION AND AIR CONDITIONING LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender