Official UK procurement notice
Hard FM & Asset Compliance Works
Authority: The Guinness Partnership (Public body)
What is being bought
Published requirement descriptionResidential Hard Facility Management, which includes servicing, maintenance and associated repair works in relation to:
Ventilation Systems
Asbestos Abatement
Asbestos Surveys
Electronic Security Systems
Electrical Testing
Lightning Protection and Working at Heights
FRA (surveys)
Fire Equipment Maintenance
Fire Remedial Works
Commercial Gas (maintenance and repairs)
Laundry Equipment
Lifts
Playgrounds
Pumps
Renewables
Water Safety
Metering and Billing (maintenance)
And other M&E equipment
CPV: Repair and maintenance services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · no lot value publishedLot #1TGP are re-considering the current outsource delivery model for Hard FM services in…Planned
TGP are re-considering the current outsource delivery model for Hard FM services in the communal areas across its property stock. It is worth pointing out that the initial scope of this consultation does not include services inside flats, it is only in relation in the communal areas in residential properties.
Historically, Hard FM has been delivered by multiple specialist suppliers for individual services such as domestic boilers, ventilation, electronic security systems, legionella, lifts, fire equipment, etc. Most of these specialist contracts were further sub-divided into geographical lots, typically North, South and West.
As most of the current Hard FM contracts are expiring within the next 12 months, TGP would like to explore different outsourcing models. The typical models in the Hard FM industry are Sigle Services, Bundled Services or Total Hard FM. This consultation aims to attract suppliers who can deliver either of these models and to explore the pros and cons associated with each model.
TGP would like to adopt the most efficient and cost-effective manner possible. The overall objectives are to:
- reduce spend, increase control, increase quality and ensure compliance
- leverage and maximise our buying power
- incentivise good performance and maintain competitive pricing
- implement best practice and innovating ideas from other sectors
For reference, the services in scope are likely to be:
Ventilation Systems
Asbestos Abatement Works
Asbestos Surveys
Electronic Security Systems
Electrical Testing
Lightning Protection and Working at Heights
FRA (surveys)
Fire Equipment Maintenance
Fire Remedial Work
Commercial Gas
Laundry Equipment
Lifts Servicing
Playgrounds Inspections
Pumps
Renewables
Water Safety
Metering and Billing (maintenance)
The combined anticipated annual value for hard FM is £33,000,000.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jun 2024, 08:09 BST
- Last source update
- 4 Jun 2024, 08:09 BST
- Authority reference
DN726715- FTS notice number
2024/S 000-017217- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046d25Find a Tender
Publisher note: The Guinness Partnership (TGP) would like to engage with the Hard Facility Management (Hard FM) market with the aim to shape its outsourcing strategy in relation to the Asset Compliance requirements in communal areas of residential blocks. This market sounding exercise aims to explore different outsourcing models, evaluating the risks and opportunities associated with each of them. As a result, TGP will design its Asset Compliance Category strategy and launch the necessary tender(s) to outsource their preferred model. The main objectives of this market consultation are: 1.To ascertain the number and types of suppliers interested in bidding for residential Hard FM services in communal areas, and understand their proposed delivery models 2.To gauge their previous experience in the housing market, in particular social housing 3.To explore different outsourcing models and identify the main risk factors and potential mitigating actions associated to each model (i.e. Specialist suppliers, Bundled services and Total Hard FM) If you would like to participate in this consultation, please download the market questionnaire from ProContract (reference DN726715) and submit your answers to the questionnaire by the deadline (28/06/2024 at 5pm)
How it was run
Official notice- Submission deadline
- —
Timeline
4 Jun 2024 → 1 Oct 2024 · 2 dates- Notice published4 Jun 2024, 08:09 BST
- Tender notice expected1 Oct 2024, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.