Official UK procurement notice
Household Waste Collection, Transfer and Associated Services
Authority: Leicester City Council (Local council)·On behalf of: SLR CONSULTING LIMITED
What is being bought
Published requirement descriptionLeicester City Council is conducting a Competitive Flexible Procedure for the collection of kerbside household waste in Leicester, management and operation of a waste transfer station, and associated services. This contract will replace the existing PFI arrangement on expiry in 2028.
The Authority's key objectives are to:
- Provide good quality, cost-efficient, value for money waste services.
- Engage, educate and support residents to minimise their waste, maximise repair, reuse, recycling and composting, and to understand how to access, and make the most of, reuse services.
- Minimise the carbon emissions and other greenhouse gases arising from the collection, treatment and disposal of waste.
- Minimise the amount of waste sent to landfill.
- Provide waste services that can evolve as necessary to support anticipated growth of household and population numbers in the City.
This will include:
- Household residual waste and dry mixed recycling (DMR) collections on an alternate weekly basis (fortnightly) instead of weekly.
- The introduction of wheeled DMR bins to replace single use bags as standard.
- Implementation of weekly food waste collections as early as possible.
- Retention of bespoke and / or more frequent arrangements for communal collection points and others as appropriate, as well as exception processes for households with specific requirements for assistance.
- Continuation of fortnightly garden waste collections from March to November.
- Continuation of clinical waste collections from households on request.
- Continuation of bulky waste collections from households on request.
Scope
The Contract shall include the following Services:
- Household Waste and Recycling Collection including:
- Residual Waste Collection Service
- Dry Mixed Recycling Collection Service
- Food Waste Collection Service
- Garden Waste Collection Service
- Bulky Waste Collection Service
- Clinical Waste Collection Service
- Other provisional items such as servicing bring banks and a commercial waste collection Service, should they become core items.
- The Contractor will procure new vehicles suitable to deliver the services on behalf of the Authority. The Authority intends to provide the capital funding for the purchase of new vehicles in line with the processes set out in the Contract and associated Schedules.
- Provision of Depot: The Authority shall provide the Contractor with a Depot and Waste Transfer Station (the Bursom site) for use on the basis of a peppercorn rent.
- Provisional items are included under this procurement, which will be subject to the dialogue component of this CPF.
These are listed in Schedule 3 Specification.
This contract does not include disposal of waste arisings, which will be subject to separate procurements.
Further details are available within the associated tender documents.
Please note the value of the contract (Estimated) allows for indexation and includes vehicle replacement costs throughout the full 16 year term.
- Not divided into lots: Leicester City Council conducted extensive market engagement in 2023, 2024 and April 2025, in which suppliers provided feedback on the proposed tendering model. Feedback indicated that splitting the requirements for Collections and Disposals into separate procurements, and for the Collections element to be a single Lot, was preferred by the market. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single procurement would be used and that the other requirements currently within the existing contract would be procured separately, i.e. treatment and disposal of waste streams and management of LCC's two Household Waste Recycling Centres. Splitting the collections by smaller geographical locations is not considered to be economically or administratively advantageous.
- The authority expects to re-tender this requirement around 6 May 2034, 23:59 BST.
- How the procedure runs: This Tender Notice relates to the award of a public contract through a Competitive Flexible Procedure in accordance with section 20(1) and 20(2)(b) of the Procurement Act 2023 ('PA 2023'). This tender process will be formed of 4 or 5 stages: • Stage One - Supplier Suitability and shortlisting • Stage Two - ISIT (Invitation to Submit Interim Tender) • Stage Three - Dialogue following interim submission • Stage Four - ISFT (Invitation to Submit Final Tender) • Possible stage 5 - BAFO (Best and Final Offer) For a description of the process to be followed, including conditions of participation to be applied in the selection of suppliers, the process for submitting interim and final tenders (including dialogue sessions), and award criteria and assessment methodology, refer to the associated tender documents made available together with this Notice. The associated tender documents include the 'Procurement Specific Questionnaire' and accompanying instructions, the draft 'Invitation to Submit Interim Tenders', and the draft Contract (and its Schedules). The Contracting Authority reserves its right to rely on section 24 PA 2023 to refine award criteria as part of the competitive flexible procedure. Refinements to the award criteria may include but are not limited to: • refining award criteria weightings • adding sub-criteria or more detail to the sub-criteria (relevant to the existing main criteria). In addition, the Contracting Authority may also rely on section 31 PA 2023 to modify the terms of the procurement as set out in this tender notice or the associated tender documents. Where applying any final tender-specific pass/fail criteria at final tender stage (and not at interim tender stage) in accordance with the published assessment methodology in the draft Invitation to Submit Interim Tender, this does not constitute a refinement of award criteria under section 24 nor a modification of terms of the procurement under section 31 PA 2023 requiring the republication of this tender notice.
CPV: Household-refuse collection services · Refuse transport services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£245,500,000
- Economic & financial standing
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
- Technical & professional ability
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
- Condition of participationshortlisting
At PSQ stage the authority will assess:
- Stage 1 - compliance check
- Stage 2 - pass/fail sections of the PSQ.
- Stage 3 - Additional Scored Questions .
The Suppliers who successfully passed Stage 1 and Stage 2 of the assessment, and subsequently achieved a score for Stage 3, will be ranked based on that score.
The Authority intends to invite the top four (4) scoring Suppliers to participate in dialogue and submit interim tenders.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/Quality: 60%
- Commercial: 40%
Published award criteria (2)
- Technical/Quality: The Award Criteria (including sub-criteria) are more fully set out in the draft Invitation to Submit Interim Tenders which forms part of the associated tender documents.
- Commercial: The Award Criteria (including sub-criteria) are more fully set out in the draft Invitation to Submit Interim Tenders which forms part of the associated tender documents.
- Economic & financial standing
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
- Technical & professional ability
Please refer to the Procurement Specific Questionnaire (PSQ) and accompanying instructions for the full conditions of participation requirements.
- Condition of participationshortlisting
At PSQ stage the authority will assess:
- Stage 1 - compliance check
- Stage 2 - pass/fail sections of the PSQ.
- Stage 3 - Additional Scored Questions .
The Suppliers who successfully passed Stage 1 and Stage 2 of the assessment, and subsequently achieved a score for Stage 3, will be ranked based on that score.
The Authority intends to invite the top four (4) scoring Suppliers to participate in dialogue and submit interim tenders.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 6 May 2034
- First published
- 15 Apr 2025, 14:46 BST
- Last source update
- 28 Apr 2026, 21:57 BST
- Award evaluation window
- Submission end – 1 Jun 2027
- Authority reference
PAN2743- FTS notice number
2026/S 000-038870- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05034eFind a Tender
- How it runs
This Tender Notice relates to the award of a public contract through a Competitive Flexible Procedure in accordance with section 20(1) and 20(2)(b) of the Procurement Act 2023 ('PA 2023').
This tender process will be formed of 4 or 5 stages:
- Stage One - Supplier Suitability and shortlisting
- Stage Two - ISIT (Invitation to Submit Interim Tender)
- Stage Three - Dialogue following interim submission
- Stage Four - ISFT (Invitation to Submit Final Tender)
- Possible stage 5 - BAFO (Best and Final Offer)
For a description of the process to be followed, including conditions of participation to be applied in the selection of suppliers, the process for submitting interim and final tenders (including dialogue sessions), and award criteria and assessment methodology, refer to the associated tender documents made available together with this Notice. The associated tender documents include the 'Procurement Specific Questionnaire' and accompanying instructions, the draft 'Invitation to Submit Interim Tenders', and the draft Contract (and its Schedules).
The Contracting Authority reserves its right to rely on section 24 PA 2023 to refine award criteria as part of the competitive flexible procedure. Refinements to the award criteria may include but are not limited to:
- refining award criteria weightings
- adding sub-criteria or more detail to the sub-criteria (relevant to the existing main criteria).
In addition, the Contracting Authority may also rely on section 31 PA 2023 to modify the terms of the procurement as set out in this tender notice or the associated tender documents.
Where applying any final tender-specific pass/fail criteria at final tender stage (and not at interim tender stage) in accordance with the published assessment methodology in the draft Invitation to Submit Interim Tender, this does not constitute a refinement of award criteria under section 24 nor a modification of terms of the procurement under section 31 PA 2023 requiring the republication of this tender notice.
- Risks
The Authority has considered paragraph 5 (Materialisation of a known risk) of Schedule 8 of the PA23 and identified local government reorganisation ('LGR') as a risk that may materialise and in doing so may jeopardise the satisfactory performance of the Contract, but because of its nature, is unable to be addressed in the Contract as awarded. Where, during the term of the Contract, the relevant conditions under paragraph 5 of Schedule 8 PA23 are satisfied, the Contracting Authority may modify the Contract to remedy the risk, as a permitted contract modification under PA23.
Further information about LGR and its likely impact on the Contracting Authority's administrative area, is available at [www.leicester.gov.uk/about-council/city-m… ↗].
How it was run
Official notice- Requests to participate (first stage)
- 29 May 2026, 12:00 BST
- Submission deadline
- 29 May 2026, 12:00 BST
- Clarification deadline
- 15 May 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Apr 2025 → 6 May 2028 · 8 dates- Planning notice published15 Apr 2025, 14:46 BST
- Market engagement19 May 2025, 23:59 BST
The requirement is to collect kerbside household waste in Leicester and manage a waste transfer station, including works to convert the transfer site to replace the existing PFI arrangement on expiry in 2028.
This is a PME only. It is not a call for competition. See IV.3. Engagement process description above.
Thea deadline for questionnaire responses is Mon, 19 May 2025 at 12 noon (via e-tendering system linked below)
To participate in this PME please follow this link url.uk.m.mimecastprotect.com/s/eN_hCmqG5U0ZQNztYf… ↗
- Next notice expected2 Sept 2025, 23:59 BST
- Tender notice published182 days ago28 Apr 2026, 21:57 BST
- Clarification questions by165 days ago15 May 2026, 14:00 BST
- Submission deadline151 days ago29 May 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 216 days1 Jun 2027, 23:59 BST
- Contract starts6 May 2028, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 15 Apr 2025- Pipeline notice published15 Apr 2025, 14:46 BSTUK1
- Preliminary market engagement notice published17 Apr 2025, 11:40 BSTUK2
- Preliminary market engagement notice published23 Apr 2025, 20:00 BSTUK2
- Tender notice published28 Apr 2026, 21:57 BSTUK4
- Published value published: £245,500,00028 Apr 2026, 21:57 BST
- Status changed to active28 Apr 2026, 21:57 BST
- Procurement method changed28 Apr 2026, 21:57 BST
Published amendments (1)
Regions selected - more precise information provided
Routine re-releases (4)
- 2025-04: 1 release · 15 Apr 2025
Contracting authority & participating public bodies
4 public bodies on the noticeOther public bodies
- LOCAL PARTNERSHIPS LLPProcuring entityTechnical Consultant
- SHARPE PRITCHARD LLPProcuring entityLegal Advice and Support Services
- SLR CONSULTING LIMITEDProcuring entityTechnical Advice and Support Services
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender