Official UK procurement notice
The Provision of Calibration, Storage and Maintenance Services for Measurement Equipment and PPE
Authority: Health and Safety Executive (Central government)
What is being bought
Published requirement descriptionThe Health and Safety Executive (HSE) intends to go to market for a supplier to provide calibration, maintenance, logistics, and support services for a wide range of measurement instruments and protective equipment used by inspectors, specialists, and scientists across Great Britain. This notice provides an overview of the scope of services and expectations to inform potential suppliers ahead of the formal tender process. The contract is expected to run for an initial three-year period, with options to extend for up to two additional one-year periods.
SERVICE OVERVIEW:
HSE relies on calibrated equipment to support regulatory activity, scientific work, and enforcement action, including evidence that may be scrutinised in court. The supplier will be responsible for delivering a reliable, accredited, and auditable calibration service, ensuring equipment is available, and fit for purpose at all times.
SCOPE OF SERVICES:
Calibration and Maintenance: Delivery of a managed annual calibration programme; calibration-on-request services; maintenance, functional checks, PAT testing, and consumable replacement; use of UKAS-accredited laboratories where required; immediate reporting of failures; provision of digital calibration certificates.
Equipment Exchange Programme: Management of an annual equipment exchange programme. Storing and managing spare calibrated equipment belonging to HSE and overseeing dispatch, return, and re-issue to minimise operational disruption.
Logistics and Transport: Secure packaging, collection, storage, and delivery of equipment, including compliance with legislation governing the transport of dangerous goods. Approximate space required for current storage needs is 10 cubic metres.
Online Systems and Data: A secure, accessible web-based portal enabling calibration requests, asset management, tracking, certificate access, and automated reminders; role-based access for approximately 50-100 users; daily backups; data export or API functionality.
Support and Contract Management: Helpdesk support for users; a designated contract manager; quarterly performance reviews; provision of management information; monitoring against agreed key performance indicators.
COMPLIANCE AND ASSURANCE: Suppliers must demonstrate compliance with recognised standards including ISO 9001, ISO 45001 and ISO/IEC 17025 (or equivalent), support audits and legal scrutiny, and accept that HSE retains ownership of all equipment and data.
WHAT HSE IS SEEKING: HSE is seeking a supplier with proven technical competence, strong digital and logistics capability, and a proactive, customer-focused approach to service delivery and continuous improvement.
Please see Annex 1 for an estimated list of the types of equipment requiring storage, calibration and maintained.
ANNEX 1
Electrical Test Equipment Fluke 87 Multimeter
Electrical Test Equipment Fluke 867B Graphical Multimeter
Electrical Test Equipment Fluke 62 Infrared Thermometer
Electrical Test Equipment Fluke 1507 Insulation Resistance Tester
Electrical Test Equipment Kewtech Multi-function Tester
Electrical Test Equipment Kewtech KT64 Multitester
Electrical Test Equipment Kyoritsu Leakage Clamp
Electrical Test Equipment Martindale Fuse Finder
Electrical Test Equipment Martindale Voltage Indicator & Proving Unit
Electrical Test Equipment Combi Check RS Voltage Tester
Electrical Test Equipment Wander Lead
Electrical Test Equipment Surtronic Duo
Electrical Test Equipment Force Gauge
Electrical Test Equipment Digital Tachometer
Electrical Test Equipment Tachometer
Gas & Environmental Monitoring Drager Pac
Gas & Environmental Monitoring Drager Accuro Sampling Pump
Gas & Environmental Monitoring Drager Tubes
Gas & Environmental Monitoring MSA Altair
Gas & Environmental Monitoring MSA Self Rescuer
Gas & Environmental Monitoring Neotronics Impact Pro Gas Analyser
Gas & Environmental Monitoring GMI Gas Surveyor
Gas & Environmental Monitoring Gas Surveyor 3
Gas & Environmental Monitoring ToxiRAE Pro CO2
Gas & Environmental Monitoring Mini 900D Dose Rate Monitor
Gas & Environmental Monitoring T401 Contamination Monitor
Gas & Environmental Monitoring Exploranium MiniSPEC
Gas & Environmental Monitoring Portable Gamma Exploranium Spectrometer
Gas & Environmental Monitoring Testo Digital Thermometer
Gas & Environmental Monitoring Testo Surface Probe
Gas & Environmental Monitoring Testo Immersion Probe
Gas & Environmental Monitoring Testo 417
Gas & Environmental Monitoring Testo 625 Temp & Humidity
Gas & Environmental Monitoring Kestrel Pocket Weather Meter
Gas & Environmental Monitoring Wind Speed Indicator
Gas & Environmental Monitoring DryCal Lite Primary Flow Meter
Gas & Environmental Monitoring TSI 4146 Primary Calibrator
Gas & Environmental Monitoring Thermal Mass Flowmeter
Gas & Environmental Monitoring Miniair Junior
Gas & Environmental Monitoring Safe Air Tester F300
Sound, Vibration & Light CEL Sound Level Meters (various)
Sound, Vibration & Light CEL Acoustical Calibrator
Sound, Vibration & Light Illuminance / Lux Meter (Konica Minolta T10)
Sound, Vibration & Light Dust Lamp / 100W Kit
Sound, Vibration & Light LED Magnetic Lamp
Sound, Vibration & Light LED Pistol Light
PPE & Rescue Baltic Lifejackets
PPE & Rescue Cap Lamps & Chargers
PPE & Rescue Savox Self Rescuer
PPE & Rescue Scott Phantom Safety Visor
Tools & Accessories Insulated Tool Set
Tools & Accessories Insulating Rubber Mat
Tools & Accessories Steel Rule
Tools & Accessories Supa Rule Line Height Meter
Tools & Accessories Lockout Kit
Tools & Accessories Clulite Lamp
Tools & Accessories Foot Control for Transcriptor
Tools & Accessories Smoke Cannisters
Tools & Accessories Ventilation Smoke Tubes
CPV: Repair and maintenance services of medical and precision equipment · Storage and retrieval services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Health and Safety Executive buys Storage and warehousing services (CPV 6312), and who usually turns up
Health and Safety Executive’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Storage and warehousing services (CPV 6312) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 20 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid19% / 13%
2–350% / 35%
4–625% / 33%
7+6% / 20%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate42% / 35%
Within ±2%50% / 42%
Above estimate8% / 23%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 6312Published estimate£917k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.
A forecast, not a list of bidders.
1 bid13%
2–335%
4–633%
7+20%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2026, 17:02 BST
- Last source update
- 1 Apr 2026, 17:02 BST
- Authority reference
HSE/T4871- FTS notice number
2026/S 000-030597- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067b38Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
1 Apr 2026 → 1 Sept 2026 · 3 dates- Planning notice published210 days ago1 Apr 2026, 17:02 BST
- Market engagement196 days ago15 Apr 2026, 23:59 BST
No action is required from potential bidders.
This notice is to inform the market of a future requirement that will shortly be advertised via the Find-a-Tender service.
- Contract starts58 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published1 Apr 2026, 17:02 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender