Find a TenderAwardedContract details notice

Published 13 Jan 2026, 13:27 GMT

Official UK procurement notice

Outgoing Mail Services · UK public procurement notice

Authority: Greensquareaccord (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Postal and telecommunications services (64)IT Services & Software (72)Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£767,400≈ £192k / year · £960,000 inc. VAT4.3% above published estimate

Submissions closed 17 Feb 2026awarded 8 Apr 2026

Awarded to Integrity Print Limited

Contract term 4 yrsends 6 Apr 2030 · up to 6 Apr 2031 with extensions · starts 6 Apr 2026

What is being bought

Published requirement description

To provide Outgoing Mail Services to the whole of GSA.

CPV: Electronic mail service provider · Electronic mail services · Electronic mail software development services · Mailing services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsSMEPublished value£767,400

Contract period: 6 Apr 2026 – 6 Apr 2030 (4 yrs) · up to 6 Apr 2031 with extensionsValue: £767,400 exc. VAT · £960,000 inc. VAT

Delivery: West Midlands, South WestEligibility: SME eligible

Extensions: Options to extend by a further 12 months.

64216120 Electronic mail services 72212223 Electronic mail software development services 72412000 Electronic mail service provider 79571000 Mailing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 35%Social value: 5%

Published sub-criteria (7)

Resources and Management Question: 10%
IT Support and Business Continuity: 15%
Business Continuity and Operational Resilience: 15%
Data Protection: 10%
Supplier Presentation: 10%
Pricing: 35%
Social Value: 5%

Published award criteria (7)

Pricing: Complete and upload Appendix 6 Pricing Matrix as part of your tender submission. Appendix 6 is available in the tender pack.
Resources and Management Question
IT Support and Business Continuity
Business Continuity and Operational Resilience
Data Protection
Supplier Presentation: Suppliers who have submitted a tender return will attend a presentation to demonstrate the Sub Criteria explained in Appendix 1 Invitation to Tender Document that can be found in the tender pack.
Social Value: Complete and upload Appendix 7 Social Value Matrix as part of your tender submission. Appendix 7 is available in the tender pack.

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Jan 2026, 13:27 GMT
Last source update: 2 Jul 2026, 07:57 BST
Award evaluation window: Submission end – 16 Mar 2026
FTS notice number: 2026/S 000-002664
Latest notice: Contract details notice (UK7)
Classification (CPV): Electronic mail service providerElectronic mail servicesElectronic mail software development servicesMailing services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-0604a7 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 17 Feb 2026, 12:00 GMT
Clarification deadline: 10 Feb 2026, 16:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All tenders are to be submitted via the Intend Portal.

in-tendhost.co.uk/greensquare/aspx/Home ↗

Timeline

13 Jan 2026 → 2 Jul 2026 · 8 dates

Tender notice published286 days ago
13 Jan 2026, 13:27 GMT
Clarification questions by258 days ago
10 Feb 2026, 16:00 GMT
Submission deadline251 days ago
17 Feb 2026, 12:00 GMT
Award decision expected by224 days ago
16 Mar 2026, 23:59 GMT
Contract starts204 days ago
6 Apr 2026, 00:00 BST
Assessment summaries sent202 days ago
8 Apr 2026, 00:00 BST
Standstill ends180 days ago
29 Apr 2026, 23:59 BST
Latest notice published116 days ago
2 Jul 2026, 07:57 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Jan 2026

Tender notice published
13 Jan 2026, 13:27 GMT
UK4
Contract award notice published
20 Apr 2026, 11:46 BST
UK6
Status changed to complete
20 Apr 2026, 11:46 BST
Contract signature expected
11 May 2026, 23:59 BST
scheduled
Contract details notice published
2 Jul 2026, 07:57 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £800,0001 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 1 Jul 2026

Awarded to	Value	Date	Status
Integrity Print Limited1 Jun 2026 – 1 Jun 2030 · up to 1 Jun 2031Extensions: 4 Year Contract with the option to extend by 12 months	£800,000	8 Apr 2026	Awarded

Contracts

Outgoing Mail Services · Integrity Print Limited
Signed
1 Jul 2026
Value
£800,000
Period
5 Aug 2026 – 5 Aug 2030 · up to 5 Aug 2031 with extensions
Status
active
Extensions
4 Year contract with the option to extend by 1 year
3 agreed KPIs: Time of Mail Dispatch · Tracking and Reporting Compliance · Security and Confidentiality
- Time of Mail Dispatch
- Tracking and Reporting Compliance
- Security and Confidentiality

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

GREENSQUAREACCORD LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS027052 · GB-PPON: PPDT-5615-BGVM Second Floor, 10 Brindleyplace, Birmingham, West Midlands, B1 2JBContact email

Bidders & participating suppliers

1 commercial party on the notice

INTEGRITY PRINT LIMITEDAwarded supplierGB-COH: 06596913GB-PPON: PZNW-8933-QXXM First Avenue, Midsomer Norton, South West, BA3 4BSContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsSuppliers can access the tender pack via the intend portal. All submissions for this procurement will be via the Intend Portal.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Jul 2026, 07:57 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Apr 2026, 11:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Jan 2026, 13:27 GMT