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Published 19 Aug 2026, 13:41 BST

Official UK procurement notice

Mechanical & Electrical, and Plumbing Servicing and Capital Works

Official notice

Authority: The Guinness Partnership (Public body)

6 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 5 lots per supplier
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Industrial machinery (42)Construction & Civil Engineering (45)
+4 moreRepair & Maintenance (50)Installation services (except software) (51)Architecture & Engineering (71)Recreational, cultural and sporting services (92)
 Delivery: North West (UKD)Yorkshire & Humber (UKE)West Midlands (UKG)
+4 moreEast of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£65,546,667total for 6 lots · £78,656,000 inc. VAT
Submissions closed 18 Sept 2026
Lots 6max 5 won per supplier
Contract term 5 yrsends 6 Jun 2032 · up to 7 Jun 2042 with extensions · starts 7 Jun 2027

What is being bought6 lots · detail below

Published requirement description

The Guinness Partnership Limited is looking to procure six multi-disciplinary, regional contracts carrying out servicing, repairs and installations of both domestic and communal Mechanical & Electrical, and Plumbing (water) systems.

The disciplines will include, but not be limited to, air conditioning, ventilation, laundry, renewables (optional), Door Entry, Automatic Doors, Barriers & Gates, Warden Call, CCTV, TV Aerials, BMS and Fall Arrest systems for Mechanical & Electrical contracts, and water, sewage and sump pumps, boreholes for Plumbing (water) contracts.

The contracts are to be let under a 5+5+5 year arrangement and split between the following geographical regions -

Lot 1 - M&E - North West, Greater Manchester, Yorkshire, and Humberside

Lot 2 - M&E - Home Counties, London and South East

Lot 3 - M&E - South West

Lot 4: Plumbing - North West, Greater Manchester, Yorkshire, and Humberside

Lot 5: Plumbing - Home Counties, London and South East

Lot 6: Plumbing - South West

  • The authority expects to re-tender this requirement around 20 Aug 2040, 00:59 BST.
  • How the procedure runs: This Competitive Flexible Procedure will be conducted in three stages. Stage 1 - Procurement Specific Questionnaire: Assessment of the Conditions of Participation on a pass / fail basis and scored quality questions to shortlist Participants to be invited to tender. It is intended to shortlist a minimum of 4 Participants per Lot. Stage 2 - Invitation to Tender: Assessment of scored quality questions and pricing submission. Quality questions will be weighted at 60% and pricing weighted at 40%. Further details are provided in the Procurement Documents. As part of stage two, Guinness will invite the top 3 highest ranked supplier for each lot to present their answers to the a resident focussed Question to a Resident Panel. As a result of these presentations, final moderation will be limited to no more than a point either way (up or down). If the moderated score causes one of the top 3 to drop to top 4, the next bidder will be brought forward for a presentation and moderation. Stage 3 - TGP will also reserve the right to conduct a Negotiation stage, following the evaluation of quality and price. It is proposed to down select suppliers and only invite the highest ranked suppliers for each lot to participate in negotiations if a supplier wins multiple lots. TGP will reserve the right not to award multiple lots to the same supplier if the bidder fails to provide reassurance of their capacity to delivery multiple lots during the negotiation stage. The purpose of the negotiation would be to ensure that any supplier winning multiple lots has got the capacity to deliver the combined lots and that any economy of scales are taking into account. It is the intention to appoint a minimum of two suppliers. This will be achieved by restricting the number of lots a supplier can win to a maximum of two lots for M&E, and all lots for Water. Bidders submitting a tender for more than one lot will be asked to rank their preferences with regard to the lots to be awarded.
  • No preliminary market engagement: This tender is the second version of the previously terminated "Mechanical, Electrical and Plumbing Service and Capital Works" tender, Procurement identifier (OCID): ocds-h6vhtk-05d0c5. As this tender is a continuation of that project, no further market engagement was deemed necessary and therefore a PMEN was not published for this second version.

CPV: Closed circuit television services · Electrical equipment and apparatus · Electrical services · Heat pumps · Heating engineering services for buildings · Heating, ventilation and air-conditioning installation work · Installation services of laundry washing, dry-cleaning and drying machines · Mechanical installations · Pressure boosters for liquids · Pumps · Repair and maintenance services of electrical and mechanical building installations · Sewage pumps · +1 more

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£65,546,667 together) · win at most 5 of them · same evaluation weights on every lot
Lot #1Mechanical & Electrical - North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & DerbyshireRenewal North West, Yorkshire & Humber 5 yrsSMEPublished value£27,025,000

The contract scope is for servicing, repairs and sometimes installations of both domestic and communal Mechanical and Electrical systems in the North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire regions.

This includes, but is not limited to:

Air Conditioning

Automatic doors, gates, barrier

Door Entry, access control, CCTV

Fall Arrest Equipment

Playgrounds

Laundry equipment

TV aerials

Ventilation and Heat recovery systems

Warden Calls

Renewables is included in the contract scope as an option and Plumbing related repairs may be requested if there is a site wide ME+P related failure.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £27,025,000 exc. VAT · £32,430,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
42122000 Pumps42511110 Heat pumps45331000 Heating, ventilation and air-conditioning installation work45350000 Mechanical installations50710000 Repair and maintenance services of electrical and mechanical building installations51543400 Installation services of laundry washing, dry-cleaning and drying machines
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Air Conditioning / Cooling: F-Gas (company + engineers)
    • Powered Doors / Gates / Barriers: DHF or ADSA competence
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • Telecare Services Authority
    • Register of Play Inspectors International (RPII): or equivalent
    • The Royal Society for the Prevention of Accidents (RoSPA)
    • FASET (Fall Arrest Safety Equipment Training

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

Lot #2Mechanical & Electrical - Home Counties, London West, London East and South East and CoastRenewal West Midlands, East of England +2 5 yrsSMEPublished value£23,466,667

The contract scope is for servicing, repairs and sometimes installations of both domestic and communal Mechanical and Electrical systems in the Home Counties, London West, London East and South East and Coast regions.

This includes, but is not limited to:

Air Conditioning

Automatic doors, gates, barrier

Door Entry, access control, CCTV

Fall Arrest Equipment

Playgrounds

Laundry equipment

TV aerials

Ventilation and Heat recovery systems

Warden Calls

Renewables is included in the contract scope as an option and Plumbing related repairs may be requested if there is a site wide ME+P related failure.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £23,466,667 exc. VAT · £28,160,000 inc. VAT
Delivery: West Midlands, East of England, London, South EastEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
42122000 Pumps42511110 Heat pumps45331000 Heating, ventilation and air-conditioning installation work45350000 Mechanical installations50710000 Repair and maintenance services of electrical and mechanical building installations51543400 Installation services of laundry washing, dry-cleaning and drying machines
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Air Conditioning / Cooling: F-Gas (company + engineers)
    • Powered Doors / Gates / Barriers: DHF or ADSA competence
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • Telecare Services Authority
    • Register of Play Inspectors International (RPII): or equivalent
    • The Royal Society for the Prevention of Accidents (RoSPA)
    • FASET (Fall Arrest Safety Equipment Training

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

Lot #3Mechanical & Electrical - South WestRenewal South West 5 yrsSMEPublished value£10,141,667

The contract scope is for servicing, repairs and sometimes installations of both domestic and communal Mechanical and Electrical systems in the South West regions.

This includes, but is not limited to:

Air Conditioning

Automatic doors, gates, barrier

Door Entry, access control, CCTV

Fall Arrest Equipment

Playgrounds

Laundry equipment

TV aerials

Ventilation and Heat recovery systems

Warden Calls

Renewables is included in the contract scope as an option and Plumbing related repairs may be requested if there is a site wide ME+P related failure.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £10,141,667 exc. VAT · £12,170,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
42122000 Pumps42511110 Heat pumps45331000 Heating, ventilation and air-conditioning installation work45350000 Mechanical installations50710000 Repair and maintenance services of electrical and mechanical building installations51543400 Installation services of laundry washing, dry-cleaning and drying machines
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Air Conditioning / Cooling: F-Gas (company + engineers)
    • Powered Doors / Gates / Barriers: DHF or ADSA competence
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • Telecare Services Authority
    • Register of Play Inspectors International (RPII): or equivalent
    • The Royal Society for the Prevention of Accidents (RoSPA)
    • FASET (Fall Arrest Safety Equipment Training

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

Lot #4Plumbing (Water) - North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & DerbyshireRenewal North West, Yorkshire & Humber 5 yrsSMEPublished value£1,158,333

The contract scope is for servicing, repairs and sometimes installations of Plumbing (water) related equipment in the North West, Greater Manchester, Yorkshire, Nottinghamshire, Lincolnshire & Derbyshire regions.

This includes, but is not limited to:

Water related booster pumps

Drainage, soil and waste systems and septic tanks

Rainwater systems

Boreholes

Cold water tanks and associated pipework.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £1,158,333 exc. VAT · £1,390,000 inc. VAT
Delivery: North West, Yorkshire & HumberEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
31600000 Electrical equipment and apparatus42122130 Water pumps42122220 Sewage pumps42122300 Pressure boosters for liquids50710000 Repair and maintenance services of electrical and mechanical building installations71314100 Electrical services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • The Royal Society for the Prevention of Accidents (RoSPA)

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

Lot #5Plumbing - Home Counties, London and South EastRenewal West Midlands, East of England +2 5 yrsSMEPublished value£3,075,000

The contract scope is for servicing, repairs and sometimes installations of Plumbing (water) related equipment in the Home Counties, London and South East.

This includes, but is not limited to:

Water related booster pumps

Drainage, soil and waste systems and septic tanks

Rainwater systems

Boreholes

Cold water tanks and associated pipework.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £3,075,000 exc. VAT · £3,690,000 inc. VAT
Delivery: West Midlands, East of England, London, South EastEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
31600000 Electrical equipment and apparatus42122130 Water pumps42122220 Sewage pumps42122300 Pressure boosters for liquids50710000 Repair and maintenance services of electrical and mechanical building installations71314100 Electrical services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • The Royal Society for the Prevention of Accidents (RoSPA)

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

Lot #6Plumbing - South WestRenewal South West 5 yrsSMEPublished value£680,000

The contract scope is for servicing, repairs and sometimes installations of Plumbing (water) related equipment in the South West region.

This includes, but is not limited to:

Water related booster pumps

Drainage, soil and waste systems and septic tanks

Rainwater systems

Boreholes

Cold water tanks and associated pipework.

Further details can be found in the Procurement Documents.

Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Contract period: 7 Jun 2027 – 6 Jun 2032 (5 yrs) · up to 7 Jun 2042 with extensionsValue: £680,000 exc. VAT · £816,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: The right to additional purchases while the contract is valid. The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s). · 5 + 5 + 5 years extensions maximum extensions, taken either as single years or in full.
31600000 Electrical equipment and apparatus42122130 Water pumps42122220 Sewage pumps42122300 Pressure boosters for liquids50710000 Repair and maintenance services of electrical and mechanical building installations71314100 Electrical services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Participants are required to demonstrate sufficient economic and financial standing by meeting the minimum turnover requirements and financial risk assessment as described in the Procurement Documents.

    Participants are required to demonstrate commitment that they can secure insurances as described in the Procurement Documents.

  • Technical & professional ability

    For this process, tenderers must be able to demonstrate that they or their supply chain member delivering the work hold:

    • ISO 14001 certified (Environmental Management),
    • ISO 9001 certified (Quality Management).
    • Electrical Works: NICEIC / NAPIT / ECA
    • Drainage / Boreholes / Pits: Confined Spaces certification
    • The Royal Society for the Prevention of Accidents (RoSPA)

    If utilising a supply chain for this contract then the main contractor must, at a minimum, hold ISO 14001 certified (Environmental Management), ISO 9001 certified (Quality Management) and Electrical Works: NICEIC / NAPIT / ECA directly.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality
  • Cost
Lot distribution rule: Suppliers may bid for all six lots, and win two out of three M&E lots, and all Plumbing (water) lots. Meaning a total of five out of six lots can be awarded to one contractor. Bidders submitting a tender for more than one lot will be required to rank their preferences with regard to the lots to be awarded. Supplier's must meet the minimum turnover requirements for each lot and the combined requirements where bidding for multiple lots.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 20 Aug 2040
First published
19 Aug 2026, 13:41 BST
Last source update
19 Aug 2026, 13:41 BST
Award evaluation window
Submission end – 2 Mar 2027
Authority reference
PRJ1000370
FTS notice number
2026/S 000-079002
Latest notice
Tender notice (UK4)
Classification (CPV)
Closed circuit television servicesElectrical equipment and apparatusElectrical servicesHeat pumpsHeating engineering services for buildingsHeating, ventilation and air-conditioning installation workInstallation services of laundry washing, dry-cleaning and drying machinesMechanical installationsPressure boosters for liquidsPumps
+3 moreRepair and maintenance services of electrical and mechanical building installationsSewage pumps
Delivery area
North West (UKD)Yorkshire & Humber (UKE)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-06e7a7 Find a Tender
Contract terms summary

As described in the Procurement Documents

How it runs

This Competitive Flexible Procedure will be conducted in three stages.

Stage 1 - Procurement Specific Questionnaire: Assessment of the Conditions of Participation on a pass / fail basis and scored quality questions to shortlist Participants to be invited to tender. It is intended to shortlist a minimum of 4 Participants per Lot.

Stage 2 - Invitation to Tender: Assessment of scored quality questions and pricing submission. Quality questions will be weighted at 60% and pricing weighted at 40%. Further details are provided in the Procurement Documents.

As part of stage two, Guinness will invite the top 3 highest ranked supplier for each lot to present their answers to the a resident focussed Question to a Resident Panel.

As a result of these presentations, final moderation will be limited to no more than a point either way (up or down). If the moderated score causes one of the top 3 to drop to top 4, the next bidder will be brought forward for a presentation and moderation.

Stage 3 - TGP will also reserve the right to conduct a Negotiation stage, following the evaluation of quality and price. It is proposed to down select suppliers and only invite the highest ranked suppliers for each lot to participate in negotiations if a supplier wins multiple lots. TGP will reserve the right not to award multiple lots to the same supplier if the bidder fails to provide reassurance of their capacity to delivery multiple lots during the negotiation stage.

The purpose of the negotiation would be to ensure that any supplier winning multiple lots has got the capacity to deliver the combined lots and that any economy of scales are taking into account.

It is the intention to appoint a minimum of two suppliers. This will be achieved by restricting the number of lots a supplier can win to a maximum of two lots for M&E, and all lots for Water. Bidders submitting a tender for more than one lot will be asked to rank their preferences with regard to the lots to be awarded.

Review and risk notes
Risks

The Contract may be modified on the materialisation of a known risk within the meaning of section 74 and paragraph 5 of Schedule 8 to the Act. The following risks have been identified for this Contract:

  1. Awaab's Law came into effect in October 2025 with the law being extended in 2026 and 2027 to address further Housing Health and Safety Rating System hazards. Tenderers must therefore comply with Guinness requirements for complying with Awaab's Law in its current and all future versions, including but not limited to reactive timescales and assessing risks at the start and end of visits, using Guinness' risk criteria.
  2. There is the ever-present possibility of mergers between Guinness and other housing organisations, which could substantially alter the current property numbers. Whilst there are not currently any such major projects known to the Procurement Team, this is extremely common within our sector and is not outside of the realms of possibility during the Contract Term.
  3. Property numbers will fluctuate due to property disposal, acquisition, or the development build programme. It is not possible to know how this will impact the property numbers anticipated under this Contract and in turn the impact on the Contract value.
  4. External factors could also impact upon the scope and associate cost of requirements, due to the introduction of new legislation or regulation. For example changes in law relating to National Insurance and Minimum National Wage which will impact the Supplier's ability to deliver the Contract at the tendered sum and in line with CPI provisions in the Contract. It is not possible to predict any increases in labour costs and the impact on the Contract value.
  5. Significant shifts in the economy impacting the cost of materials.
  6. Increase in contract value due to higher than expected replacement heating systems or retrofit requirements.
  7. Increase in contract value due to higher than expected CPI increases.
  8. Decrease in contract value due to lower than expected budget allocation.
  9. Quality of systems in properties that are acquired or through merger is unknown could result in a higher than expected requirement to replace the equipment or to retrofit to bring up to a compliant standard.
  10. In the instance of contract termination due to continued poor performance, one of the suppliers operating in the other lots will be awarded the contract without re-opening competition.
  11. The contract has provision to extend the contract for up to a further 10 years. The extensions may be exercised as single years or as two periods of five years.
  12. The frequency of servicing may change each year based on budget allocation and business performance and may be reduced in year with limited notice.
  13. Guinness may undertake capital investment programmes for certain equipment types, such as CCTV equipment, that changes the nature of servicing, repairs and maintenance and contracts will be expected to adapt to any new servicing type accordingly. This may require a modified pricing structure and specification of requirements for those equipment types.
  14. The KPIs outlined in the procurement documents are subject to change in response to updates in relevant regulations and evolving expectations on Guinness regarding the management of its systems.
  15. Guinness reserves the right not to mobilise and commence the renewables element of the service depending on its confidence in the successful tenderer's ability to sufficiently manage this workstream.
  16. Guinness will review its policies annually. As a result, policies may change during the Contract Term, and new policies may be introduced that will form part of the Contract. This may impact the scope and Total Contract Value.
  17. Demarcation of responsibility during any defect liability periods may change during the Contract Term and may include a different approach for each new development.
  18. Guinness may undertake capital investment programmes for certain equipment types, such as CCTV equipment, that changes the nature of servicing, repairs and maintenance and contracts of that asset types. Contractors will be expected to adapt to any new servicing type accordingly. This may require a modified pricing structure and specification of requirements for those equipment types.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Sept 2026, 12:00 BST
Clarification deadline
8 Sept 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

From the Proactis home page, select "Opportunities" and filter the "Customer Name" to "The Guinness Partnership"

Timeline

19 Aug 2026 → 7 Jun 2027 · 5 dates
  1. Tender notice published70 days ago
    19 Aug 2026, 13:41 BST
  2. Clarification questions by49 days ago
    8 Sept 2026, 23:59 BST
  3. Submission deadline40 days ago
    18 Sept 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Award decision expected byin 125 days
    2 Mar 2027, 23:59 GMT
  6. Contract startsin 221 days
    7 Jun 2027, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    19 Aug 2026, 13:41 BST
    UK4

Contracting authority & participating public bodies

THE GUINNESS PARTNERSHIP LIMITED

Contracting authorityPublic undertaking GB-COH: IP031693 · GB-PPON: PBNQ-4523-TMYT 7th Floor, 350 Euston Road, London, London, NW1 3AXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsFrom the Proactis home page, select "Opportunities" and filter the "Customer Name" to "The Guinness Partnership"
  • Technical specifications tenderTechnical specificationsFrom the Proactis home page, select "Opportunities" and filter the "Customer Name" to "The Guinness Partnership"

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender